AGM of the Australian Discworld Convention Inc. t/as Victorian Discworld Klatch

We shall have an AGM, and will be having a wizardly amount of snacks. Remember to bring a banana for The Librarian.

Notice is hereby given that in accordance with s60 of the Associations Incorporation Reform Act 2012 (Vic) that the Annual General Meeting of the Australian Discworld Convention Inc. (commonly called the Victorian Discworld Klatch) will be held at 12:00 midday on Sunday 24th November 2024.
The meeting will be at the Activity Room, Library @ The Dock, 107 Victoria Harbour Promenade, Docklands VIC 3008.
All positions will be open for election.

It’s that time of year again, the time when we get together to vote in your committee and then point and laugh as they perform the oath. The swearing in ranges from mildly amusing to laugh out loud hysterically. Join the fun and meet the committee. We might have food and games afterwards.

AGENDA

1. The Eating of the Snacks
2. The Welcome to the Klatch (Welcome)
3. The Eating of the Snacks
4. The Calling of the Apologies (Apologies)
5. The Eating of the Snacks
6. The Adoption of the minutes of the AGM held 10th September 2023
7. The Eating of the Snacks
8. The Reporting of the Finances (Finance Report)
9. The Eating of the Snacks
10. The Reporting of the President/Librarian (President's Report)
11. The Eating of the Snacks
12. The Summoning of the Candidates (Announcement of Candidates)
13. The Eating of the Snacks
14. The Voting of The Candidates (Election of Candidates)
15. The Eating of the Snacks
16. The Swearing of the Candidates (Swearing in of Committee)
17. The Eating of the Snacks
18. The Crafting and Eating of more Snacks (After AGM activity)

Nomination Forms and Proxy Forms can be sent electronically. Please send us a PM (or email to [email protected]) to request the forms, as you'll need to send them via email a week prior to the AGM.
Also available will be a document outlining the Committee Expectations including some time commitments and outlines of the duties involved
There are five portfolios open for election: President, Vice President, Treasurer, Secretary, and Convention Liaisons Officer.
Position Descriptions are available in the files: https://www.facebook.com/groups/VictorianDiscworldKlatch/files?cft[0]=AZWuexm8r44GJe9XCYMQCZtDpCmHwxtc2bTbXW6TYQOQQLf4Rav1M8e_JFeSJ2_F6Zar31OICsh4v5CRdaSSv5ST2Q8M8WA1kuiPo1IV9--y20Ro77YJFn9doMam563sLRk&tn=q
There are also several general committee members positions open.