We want all members to have fair opportunity to attend events which is why we are getting firmer with how members interact within the group. If you are an active member, please take the time to read below as it outlines some of the ongoing problems we are having with event RSVPs. Whilst we don’t want to discourage members from RSVPing to events, we currently have an escalating problem with members giving very little consideration for the hosts or other members when managing their RSVPs to events, and that needs to change.
Some of the ongoing issues are:
**Members RSVPing to most events, holding spots on the going/wait list for weeks/months and then continually cancelling within days/hours of the event.**
**Please STOP doing this**. If you’re not committed to attending an event, then don’t RSVP to it in the first place. Only RSVP to events that you have every intention of actually attending. It’s not ok to have the mindset that *I’ll just rsvp to everything and then decide closer to the time if I want to go* nor is it ok to have members cancel their RSVP (after weeks/months of holding a spot on the going list) because *they’ve now made other plans*. Our events are not to be used as a backup plan in case you don’t get a better offer. It’s selfish and it deprives people who legitimately want to attend the opportunity to go. Some of you are serial offenders and if you continue to do it, you will be kicked out of the group without warning or notice.
**Members putting their name on waitlists and then not managing their rsvp or checking back in to see if they’ve made it off the waitlist.**
If you go on a waitlist, then you must put it in your calendar and subsequently maintain that RSVP in the same way you would if you were on the going list. In the week before an event there is usually a lot of movement on the going list and its highly likely you will come off the waitlist during this time. It’s **your** responsibility to stay up to date with your RSVP status by regularly checking back in to see if you’ve made it onto the going list. It’s not a valid excuse to say *I didn’t know I’d come off the waitlist 3 days ago which is why I’m now cancelling last minute or didn’t show up to the event.*
PLEASE: If you make alternative plans while you’re waiting for a spot, then cancel your RSVP. Don’t wait until you make it onto the going list to cancel. It wastes everyone’s time and frustrates the process of efficiently moving people who legitimately want to attend off the waitlist. If you know you’re not going to manage your RSVP then please don’t go on any of our waitlists.
**Members constantly cancelling last minute or not showing up**.
We have very little tolerance for this kind of selfish behaviour. Not only does it deprive other members the opportunity to attend, it causes a lot of problems for the hosts who are trying to manage bookings. If you cancel last minute expect to lose your spot/s at other events you have RSVPd to. If you don’t show up then don’t expect to remain a member of the group.
**Members cancelling last minute or not showing up resulting in the host being charged by the venue a fee per person for failing to fulfill the booked guest numbers.**
There seems to be a real lack of respect for the organisers and hosts and the potential financial consequences they face when you bail on events within days/hours of the event. Many venues now require credit card booking guarantees with 24-72 hour cancellation policies, so empty seats can cost us money.
Several times now hosts have been hit with booking guarantee fees charged by the venue for the empty seats at the table. This has happened after the host has made it very clear to members that they have had to provide a full prepayment, deposit or booking guarantee to the venue and that any late cancellations or no shows will result in fees being incurred. A recent event with a booking guarantee of $20 per person had 6 members on the going list pull out well after the deadline. 2 of those seats remained empty. Not one of those cancellers offered to cover the booking guarantee, they were all quite happy to let the host wear the cost, and that is not ok. Members are expected to pay for any charges they cause the host to incur as a direct result of not showing up or cancelling after the deadline or last minute.
Getting members to prepay an event or provide a deposit is also becoming a nightmare with many people completely ignoring the hosts requests for payment. Don’t rsvp to events that require a deposit if you’re not going to subsequently respond to requests for payment.

**Being part of Cougar Club is a privilege, not a right. Be respectful of the opportunity that the group provides you and the time and effort the hosts and organisers are putting in to bring you events.** Please take the time now to review all of your rsvps and make any changes necessary. Please also turn your notifications for the group ON. Thanks

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All Members - RSVP's - Please Read 

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All Members - RSVP's - Please Read

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